Privacy Policy

1. Who this policy covers

This Privacy Policy describes how Orbitsworks ("Orbitsworks," "we," "us") collects, uses, and protects information when a business ("Company," "employer") uses Orbitsworks to manage its job sites and workforce, and when that Company's employees clock in and out using Orbitsworks. Orbitsworks acts as a data processor on behalf of the Company for employee time and attendance data, including clock-in photos.

2. Clock-in and clock-out photos

Orbitsworks captures a photo each time an employee clocks in or out with their personal PIN, so that a Company has a visual record of who was actually on site. This section explains exactly how that works.

Why photos are collected

Clock-in and clock-out photos exist to give the Company visual confirmation of who was on site at the time of each PIN entry - helping prevent inaccurate time records. Photos are used only for this purpose. They are not used for any other purpose, including marketing, profiling, or sharing with parties outside the employee's own Company.

When photos are taken

A photo is captured at the moment of each clock-in and clock-out entered via PIN at a job site tablet, or when a supervisor clocks an employee in or out directly. Clock events entered manually by an admin through the web dashboard do not include a photo, since no camera is involved in that entry method.

How long photos are retained

Clock-in and clock-out photos are retained for 2 weeks from the date they are captured, and are automatically deleted after that period. Photos are not kept longer than 2 weeks for any employee.

Who can access photos

Only the employee's own Company - specifically, admins and supervisors within that Company's Orbitsworks account - can view an employee's clock-in and clock-out photos. Photos are never visible to other Companies using Orbitsworks, and are never sold or shared with third parties for advertising or any purpose unrelated to time and attendance verification. Orbitsworks' infrastructure providers (such as our cloud hosting and storage providers) process photos on our behalf solely to operate the service.

When photos are deleted

Photos are automatically and permanently deleted 2 weeks after capture. An employee or their Company admin may also request earlier deletion by contacting Orbitsworks or, where available, using in-app tools.

If an employee can't clock in themselves

Orbitsworks does not currently use automated facial verification. Employees clock in and out using a personal PIN. If an employee forgets or is unable to use their PIN, a supervisor can clock them in or out directly from the job site tablet, or an admin can enter the event manually from the web dashboard. Automated photo-based identity verification is planned for a future release and is not part of the service today - this policy will be updated before that feature is introduced.

The Company's responsibility for notice and consent

The Company - not Orbitsworks - is responsible for notifying its employees that clock-in and clock-out photos will be collected, and for obtaining any consent required by applicable law before enrolling an employee in photo verification. Depending on where employees are located, this may include specific written notice and consent requirements under state biometric privacy laws (for example, Illinois' Biometric Information Privacy Act, and similar laws in other states). Companies should consult their own legal counsel to determine what notice and consent their workforce requires, and should provide that notice before an employee's first clock-in.

3. Other information we collect

In addition to clock-in and clock-out photos, Orbitsworks processes other information needed to operate the service on behalf of a Company, including: employee names, job titles, phone numbers, hourly rates, job site assignments, and clock event timestamps and locations (where location is enabled); and account information for Company admins and supervisors, such as name and email address.

4. How we use information

Information collected through Orbitsworks is used to operate the time-tracking, scheduling, and reporting features of the service for the Company that collected it, to generate attendance and payroll reports for that Company, to maintain the security and integrity of the service, and to provide customer support.

5. Data security

Orbitsworks stores data using industry-standard cloud infrastructure with access controls limiting data to authorized users within each Company's account. No method of transmission or storage is completely secure, and Orbitsworks cannot guarantee absolute security.

6. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the "Last updated" date above.

7. Contact

Questions about this policy can be directed to epeguero8311@gmail.com.